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Notarization, Legalization and Authentication of Documents, Evidence or Instrument in china

As experienced China lawyer, we handle cases where foreign law firm or client need to legalize documents originated or executed in China to be used in United States or other jurisdictions. The procedure for legalization or authentication is quite complicated, so we strongly recommend you to retain our service to accomplish the job for you.

Procedures of Legalization or Authentication

For a document originated or executed in China to be used as evidence in other jurisdiction, the document must be firstly notarized by local Notary Public in China. Then the document would be sent to China Ministry of Foreign Affairs for endorsement. Finally, the endorsed document is sent to the consulate of the jurisdiction where the document is to be used for authentication. There may be translation work required before starting the procedure.

Document to Be Used in USA

Consular Officers perform notary services customarily provided by Notaries Public in the United States. All notary services require an appointment.For notary fee information, please see our list of common fees.Generally, documents to be notarized should be in English and should be intended for use in the United States. The Consulate cannot provide translation services or notaries for documents that will not be used in the United States. Non-U.S. citizens may obtain notaries for use in the United States, but must provide a passport for identification. The Consulate will not accept Chinese National ID cards as identification.

If you are getting married in China and need to get a notary for an Affidavit of Eligibility to Marry, you need to prepare some document.

Requirements for Notary Services

For Oaths:

•Appear in person
•Provide proof of your identity
•Swear or affirm after indicating a basic understanding of the penalty for perjury
•Sign in the consular officer’s presence

For Acknowledgements:


•Appear in person to state that the signature on the document in question is yours
•Provide proof of your identity
•Demonstrate your understanding of the document’s contents
•Indicate that you are signing of your own free will

For documents to be used locally in China, you may also choose to consult a local notary public, many of whom keep hours that may be convenient for you. Please note that the Consulate cannot assume responsibility for the professional ability or integrity of the firms or persons. The following notary services can be performed by a local Notary Public:

1.Marital status、Kindred relationship、Adoption relationship verifications
2.Criminal records checks
3.Certification of True Copies
6.Wills, Powers of attorney, Affidavits, Bestowals
7.Divisions of property

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I am a licensed China lawyer. Most clients are foreign nationals and companies. China Lawyer Blog have associates in Beijing, Shanghai, Tianjin, Guangzhou, Suzhou, Nanjing, Qingdao, Fuzhou, Hainan, Hefei, Wuhan, Xian, Changsha, Xiamen and Hangzhou. Learn More

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This China Lawyer Blog is aiming at providing better knowledge and understanding of Chinese law for foreigners. Should you have any legal issue in China, do not hesitate to contact China Lawyer Blog for consultation. Preliminary consultation is free. Further legal service, however, will be charged in due rate and in due course.

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China Lawyer BLog AuthorPeter Zhu, an experienced China attorney licensed to practice law for more than ten years, the author of this China Lawyer blog, welcomes any enquiry or consultation related to Chinese law.